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Developing the Proposal

Across the participating federal agencies, approximately 10% to 25% of proposals are funded for Phase I, and approximately 35% to 50% are funded for Phase II.

PROPOSALS SHOULD:

  • Be focused on one main idea or concept;
  • Address high-quality research or research and development; ideas should be at the “cutting-edge” of the subject being investigated;
  • Be directed toward an advanced concept related to an important scientific problem or opportunity; and
  • Have significant commercial potential; ideas should have the opportunity to penetrate many different markets.

THE PROPOSAL CONCEPT OR IDEA MUST:

  • Be a new and innovative idea;
  • Not be a simple extension of earlier work;
  • Not be currently in the Public Domain; and
  • Be carefully developed, and concisely but thoroughly articulated.

KEYS TO SUCCESS:

  • Clearly articulate how you will demonstrate feasibility (Phase I) or efficacy (Phase II).
  • Identify the broad long-term objective (Phase III) and then articulate how the proposed work (Phase I and Phase II) will enable the strategic plan.
  • Identify the tangible product that will be developed; give it a name!
  • Identify the market and your specific plan to address the market.
  • Use formatting, figures, and tables to help the reviewers find and recall important information.
  • Include Letters of Support from consultants, partners, and potential customers.
  • If you are not an experienced grant writer, get help from a colleague or a consultant.
  • Complete and submit the complete proposal on time.
  • Read, follow, and completely understand the proposal preparation guidelines.
  • Adequately research the project.
  • Develop and rework the research approach.
  • Define the objectives, design a work plan to satisfy the objectives, and clearly articulate these in the proposal.
  • Prepare at minimum two complete drafts prior to preparing the final submission.
  • Convince the reviewers that YOU are the BEST QUALIFIED business to carry out the project.
  • Ask people to read, critique, and improve your proposal. Listen to their feedback! 

DO NOT OVERLOOK:

  • The Abstract - This is the first thing the reviewers will read.
  • The CV/Biosketch Pages - This is the second thing many reviewers will read.
  • The Research-Specific Instructions (e.g. federal requirements for research involving animal or human subjects)
  • The Regulatory Requirements (e.g. FDA investigation device exemption regulations)
  • The Facilities and Infrastructure Sections - Why are you the best company in the world to undertake this project?
  • The Budget and Budget Justification - Demonstrate professionalism by planning a comprehensive budget.
  • The Commercialization Plan - How does your technical proposal support your overall business plan?
  • The Timeline - Is the work plan realistic? Does it make sense?
  • IP - What is the status of your IP? What other IP exists in the space?
  • The Competition - The reviewers know your competition. Do you?
  • Your Presentation - Good ideas will suffer significantly from poor presentation! Never waste the reviewers' time with fluff and boilerplate. Do not re-use proposals.
  • Your Company - You must have a "real company".
  • Your Innovation - Describe the innovation and significance of the project concisely, quickly, clearly, and accurately. Describe why your innovation is an improvement to the state-of-the art. If you are not the “real expert” or you do not have “real innovation”, do not waste your time; if you cannot reference prior publications, research, and/or hardware in the specific proposal area, you will not be perceived as a “real expert”.

COMMON CRITICISMS:

  • Poorly written and poorly presented.
  • Principal Investigator lacks necessary technical expertise.
  • Insufficient literature review.
  • Insufficient technical information.
  • Cannot be completed within timeframe allotted.
  • Research already exists.
  • Too vague and unfocused.
  • Failure to indicate how project can go into Phase II.
  • Poor commercialization potential.

Read more: Developing the Proposal

Federal Solicitation Deadlines

Open/Released Solicitations
Program Release Dates Accepts Proposals Closing Dates
DoD STTR 2013.A 25 Jan 2013 25 Feb 2013 27 Mar 2013
HHS/NIH SBIR/STTR (Grants)
Non-AIDS Related Topics

PHS 2013-2 Omnibus
25 Jan 2013 5 Mar 2013 5 Apr  2013
5 Aug  2013
5 Dec  2013
HHS/NIH SBIR/STTR (Grants)
AIDS Related Topics Only

PHS 2013-2 Omnibus
25 Jan 2013 5 Mar 2013 7 May  2013
7 Sep  2013
7 Jan  2014
NOAA SBIR 22 Jan 2013 4 Jan 2013 27 Feb 2013
Education NIDRR
84.133S–1
31 Dec 2012 31 Dec 2012 1 Mar 2013
Education IES
Games
20 Dec 2012 20 Dec 2012 5 Feb 2013
Education IES
Regular
20 Dec 2012 20 Dec 2012 5 Feb 2013
Education IES
Fast Track
20 Dec 2012 20 Dec 2012 5 Feb 2013
NIST SBIR 11 Dec 2012 11 Dec 2012 25 Feb 2013
DOT SBIR 10 Dec 2012 10 Dec 2012 4 Mar 2013
DOE SBIR/STTR (R2)
Letter of Intent Due 12-17-12
29 Oct 2012
topics only
26 Nov 2012 5 Feb 2013
NIH SBIR/STTR
Special Funding
The NIH frequently offers special SBIR/STTR grant opportunities
that are not part of their regular omnibus SBIR soliciation.
View New & Current NIH SBIR RFAs & PAs
Future Solicitations
** dates are subject to change
gray cells denote estimated dates
Program Release Dates Accepts Proposals Closing Dates
DoD SBIR 2013.2 24 Apr 2013 24 May 2013 26 Jun 2013
DoD SBIR 2013.3 26 Jul 2013 26 Aug 2013 25 Sep 2013
DoD STTR 2013.B 26 Jul 2013 26 Aug 2013 25 Sep 2013
Closed Solicitations
Program Release Dates Accepts Proposals Closing Dates
DHS SBIR 2013.1
S&T Directorate
4 Dec 2012 20 Dec 2012 23 Jan 2013
DoD SBIR 2013.1 16 Nov 2012 17 Dec 2013 16 Jan 2013
HHS/NIH SBIR/STTR (Grants)
AIDS Related Topics Only

PHS 2012-2 Omnibus
31 Jan 2012 5 Mar 2012 7 May  2012
7 Sep  2012
7 Jan  2013
NSF STTR
Letter of Intent Window
10-20-12 / 11-20-12
6 Aug 2012 20 Nov 2012 20 Dec 2012
HHS/NIH SBIR/STTR (Grants)
Non-AIDS Related Topics

PHS 2012-2 Omnibus
31 Jan 2012 5 Mar 2012 5 Apr  2012
5 Aug  2012
5 Dec  2012
NSF SBIR (R2) 30 Aug 2012 3 Nov 2012 3 Dec 2012
NIH SBIR
Contracts
13 Aug 2012 13 Aug 2012 3 Dec 2012
NASA SBIR/STTR 17 Sep 2012 17 Sep 2012 29 Nov 2012
NASA SBIR/STTR
Select
17 Sep 2012 17 Sep 2012 29 Nov 2012
DOE SBIR/STTR (R1)
Letter of Intent Due 09-04-12
16 Jul 2012
topics only
13 Aug 2012 16 Oct 2012
DoD SBIR 2012.3 26 Jul  2012 27 Aug 2012 26 Sep 2012
DoD STTR 2012.B 26 Jul  2012 27 Aug 2012 26 Sep 2012
USDA SBIR 14 Jun 2012 14 Jun 2012 6 Sep 2012
DHS SBIR 2012.2
DNDO Directorate
9 May 2012 25 May 2012 3 Jul 2012
DHS SBIR 2012.2
S&T Directorate
3 May 2012 17 May 2012 3 Jul 2012
DoD SBIR 2012.2 24 Apr 2012 24 May 2012 27 Jun 2012
NSF SBIR 19 May 2012 19 May 2012 19 Jun 2012
DOE SBIR/STTR
Letter of Intent Due 5-1-12
5 Mar 2012
topics only
1 May 2012 3 Jul 2012
DOT SBIR 2 Apr 2012 2 Apr 2012 5 Jun 2012
EPA 15 Mar 2012 15 Mar 2012 3 May 2012
DoD STTR 2012.A 26 Jan 2012 27 Feb 2012 28 Mar 2012
NIST SBIR 20 Dec 2011 20 Dec 2011 2 Mar 2012
Education IES
Fast Track
20 Dec 2011 20 Dec 2011 22 Feb 2012
Education OSERS
NIDDR
13 Dec 2011 13 Dec 2011 13 Feb 2012
NOAA SBIR 16 Nov 2011 16 Nov 2011 1 Feb 2012
DOE SBIR/STTR
Letter of Intent Due 12-20-11
1 Nov 2011
topics only
28 Nov 2011 31 Jan 2012
DoD SBIR 2012.1 9 Nov 2011 12 Dec 2011 11 Jan 2012
DHS SBIR 2012.1
S&T Directorate
25 Oct 2011 16 Nov 2011 5 Jan 2012
HHS/NIH SBIR/STTR (Grants)
AIDS Related Topics Only

PHS 2011-2 Omnibus
24 Jan 2011 5 Mar 2011 7 May  2011
7 Sep  2011
7 Jan  2012
HHS/NIH SBIR/STTR (Grants)
Non-AIDS Related Topics

PHS 2011-2 Omnibus
24 Jan 2011 5 Mar 2011 5 Apr  2011
5 Aug  2011
5 Dec  2011
DOT SBIR 11 Oct 2011 11 Oct 2011 12 Dec 2011
NSF SBIR 8 Aug 2011 11 Nov 2011 2 Dec 2011
NSF STTR 18 Jul 2011 17 Oct 2011 17 Nov 2011
NIH SBIR
Contracts
25 Aug 2011 25 Aug 2011 7 Nov 2011
DOE SBIR/STTR 1 Aug 2011 1 Aug 2011 19 Sep 2011
DoD SBIR 2011.3 28 Jul 2011 29 Aug 2011 28 Sep 2011
DoD STTR 2011.B 28 Jul 2011 29 Aug 2011 28 Sep 2011
NASA SBIR/STTR 18 Jul 2011 18 Jul 2011 8 Sep 2011
USDA SBIR 13 Jul 2011 13 Jul 2011 1 Sep 2011
DHS SBIR 2011.2
S&T Directorate
13 Jun 2011 13 Jun 2011 18 Jul 2011
DHS SBIR 2011.2
S&T Directorate
29 Apr 2011 12 May 2011 28 Jun 2011
DoD SBIR 2011.2 26 Apr 2011 26 May 2011 29 Jun 2011
DOT SBIR 4 Apr 2011 4 Apr 2011 13 Jun 2011
EPA 15 Mar 2011 15 Mar 2011 3 May 2011
NSF SBIR 7 Mar 2011 10 May 2011 10 Jun 2011
DoD STTR 2011.A 27 Jan 2011 28 Feb 2011 30 Mar 2011
Education NIDRR
84.133S–1
13 Dec 2010 13 Dec 2010 11 Feb 2011
Education NIDRR
84.133P–1
13 Dec 2010 13 Dec 2010 11 Feb 2011
NIST SBIR 4 Nov 2010 4 Nov 2010 28 Jan 2011
Education IES Fast Track
ED-IES-11-R-0014
3 Dec 2010 3 Dec 2010 20 Jan 2011
Education IES Fast Track
ED-IES-11-0009
3 Dec 2010 3 Dec 2010 18 Jan 2011

Read more: Federal Solicitation Deadlines

About the Kentucky SBIR/STTR Resource Center

The Kentucky SBIR/STTR Resource Center offers to help Kentucky innovators, entrepreneurs, and technology-oriented small businesses (i.e. 500 or fewer people) who have an innovative concept and need to advance it, translate it into a product or a technology for commercialization, and profit from it.

The assistance is to help prepare you and your Kentucky-based company* to succeed in the highly competitive Federal Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Grant Programs. These grants allow businesses to conduct feasibility studies in Phase I (up to $150,000) and development of a prototype in Phase II (up to $1,000,000) for eventual commercialization in Phase III using non-federal dollars. Eleven federal agencies participate in the SBIR Program and five participate in the STTR Program.

The Kentucky SBIR/STTR Resource Center offers assistance to qualified Kentucky businesses as the companies walk through the SBIR/STTR process including:

  • A one-on-one consultation,
  • Matching your idea for its best fit with federal agencies,
  • Available resources for businesses,
  • Training on proposal development,
  • Financial assistance for competitive proposal development, and
  • Providing post-award guidance.

See more under "Tools and Resources".

*To register a Kentucky business, or to check on your Kentucky-based organization's status, contact the Kentucky Secretary of State.

Read more: About the Kentucky SBIR/STTR Resource Center

Our Team: Contact Us

Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. and follow @KSEF_Team on Twitter for the latest news and announcements.

  

 

Administration

                Mahendra


Mahendra K. Jain, PhD

KSTC Senior Vice President 
and KSEF Executive Director

Biography


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859.246.3230 
859.576.3283 cell
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  Debbie


Debbie Rempfer

Senior Executive Assistant, KSEF

Biography


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859.246.3232
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    R&D and Commercialization 
  Maria


Maria Labreveux, PhD

Program Director

Biography


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859.246.3251
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Kentucky SBIR/STTR Matching Funds

  Eric


Eric Hartman

Program Director

Biography


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859.246.3240
859.361.9594 cell
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  Ken


Ken Ronald

Senior Program Manager

Biography


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859.246.3252
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HOURS -- Our offices are open Monday through Friday, 8:30 AM to 5:00 PM. KSTC and KSEF are closed on weekends.

LOCATION -- The KSTC and KSEF offices are located at 200 West Vine Street, Suite 420 (Fourth Floor), Lexington, KY 40507.

PARKING -- For under-building parking, turn right off West Vine Street onto South Upper Street. The entrance to the under-building garage is on the right, on South Upper Street. Public street parking is also available in front of the building on West Vine Street, and behind the building on West High Street.

 

 

 

 

 

 

Read more: Our Team: Contact Us

Contact Us: [email protected]